Introduction

This Privacy Notice explains how Lextech Ecosystem Limited ("we," "our," or "us") collects, uses, discloses, and protects personal data obtained from users ("you" or "your") of the E-Notarize platform. By using the platform, you agree to the terms of this Privacy Notice.

1. Identity and Contact Information

• Data Controller/Processor: Lextech Ecosystem Limited
• Contact Address: Lagos, Nigeria
• Means of Communication
  • Email: contact@lextech.com

If you have questions or concerns regarding this Privacy Notice or the processing of your data, please contact us using the information above.

2. Types of Personal Data Collected

We collect and process the following categories of personal data for the purposes described in this Privacy Notice:

Identification Information:

• Name, date of birth, address, and government-issued identification details (e.g., ID cards, passport), headshots or passport sized photograph, signature.

Contact Information:

• Email address, phone number, and residence information.

Account Information:

• Username, password, and other registration details.

Notarisation Data:

• Information provided for notarisation, including documents submitted and statements made during audio-visual sessions.

Technical Data:

• Device details, IP address, and browser type.

3. Lawful Basis and Purposes for Data Processing

We process your personal data in compliance with the Nigeria Data Protection Act (NDPA) 2023 and other applicable laws. Processing is conducted based on the following legal bases:

Consent:

• Collecting and processing sensitive personal data, where applicable.
• Sending notifications or reminders related to your notarisation process.
• Recording and storing audio-visual notarisation sessions for compliance purposes.

Performance of a Contract:

• Creating and managing user accounts.
• Facilitating scheduling and execution of remote notarial acts.
• Processing payments for services.

Compliance with Legal Obligations:

• Verifying identities and validating documents as required by the Notaries Public Act, 2023.
• Retaining records for regulatory and legal purposes.

Protecting Vital Interests:

• Preventing unauthorized access and fraudulent activity.
• Ensuring data security and responding to critical system issues.

4. Recipients of Personal Data

We may share your personal data with trusted third-party service providers and other entities to fulfill the purposes outlined in this Privacy Notice:

Service Providers:

• Third-party providers of payment processing, scheduling, and identity verification services to facilitate notarisation processes.

Technology Partners:

• Providers of IT infrastructure, cloud storage, and audio-visual technology to maintain and secure the platform's operations.

Government Agencies:

• Where required to comply with legal or regulatory obligations.

Legal and Security Consultants:

• Professionals assisting with data security, fraud prevention, and regulatory compliance.

Technical Data:

These third parties are contractually obligated to protect your personal data and use it only for the specific purposes outlined in their agreements with us.

5. Data Retention

We retain your data only for as long as is necessary to fulfill the purposes outlined in this Privacy Notice or as required by law:

• Account Data: Retained during your use of the Platform and for a reasonable period after account closure to comply with legal requirements.
• Notarised Documents and Records: Retained securely for compliance and auditing purposes.
• Payment Information: Retained for financial record-keeping in accordance with applicable laws.

6. Your Rights as a Data Subject

Under the Nigeria Data Protection Commission (NDPC), you have the following rights:

• Access: Request access to your personal data.
• Rectification: Correct inaccuracies in your data.
• Erasure: Request deletion of your data where it is no longer required.
• Restriction: Limit the processing of your data under certain circumstances.
• Portability: Obtain a copy of your data in a structured, commonly used format.
• Objection: Object to the processing of your data for direct marketing or other purposes.
• Withdraw Consent: Revoke consent for data processing at any time.

To exercise these rights, contact us using the information provided in Section 1.

7. Security Measures

We employ robust security measures to protect your data from unauthorized access, alteration, or disclosure. These measures include:

• Encryption of sensitive data.
• Secure access controls and regular system audits.
• Compliance with industry-standard best practices.

8. Complaints and Redress

If you believe your data protection rights have been violated, you may lodge a complaint with: Nigeria Data Protection Commission (NDPC)

9. Changes to this Privacy Policy

We may update this Privacy Notice periodically. Any changes will be communicated through updates to this page. Users are encouraged to review this Privacy Notice regularly to stay informed of our data handling practices.

10. Acknowledgment and Consent

By using the E-Notarize Platform, you acknowledge that you have read and understood this Privacy Notice and agree to its terms.